Elevate the Enrollment Experience with HubSpot CRM & Ecosystem
Transition from scattered Excel files and LINE chats to a Data-Driven Campus. Manage enrollments from the first inquiry to final registration on a single, comprehensive platform.
Smart CRM (Single Source of Truth)
Consolidate student and parent data, including inquiry history from Web, Facebook, and LINE, into a single profile. Your Admission team can pick up conversations instantly without losing context.
Sales Hub (Enrollment Pipeline)
Gain complete visibility with customized pipelines (e.g., Camp Interest -> Open House RSVP -> Interview -> Registration) to accurately forecast new student enrollments.
Marketing Hub (Lead Nurturing)
Leverage marketing automation to send email/LINE reminders for exam dates, or nurture relationships with parents who aren't ready to enroll this academic year.
Content Hub (Web & Landing Pages)
Easily create drag-and-drop landing pages for Open House campaigns, Summer Camps, or exam registration portals without needing a developer.
Seamless API Integration
HubSpot is an open ecosystem designed to scale and integrate flawlessly with your institution's existing legacy systems.
100% LINE OA integration via Connectio
Sync with Student Information Systems (SIS)
Connect with Accounting/Finance platforms for tuition tracking
Ready to upgrade your admission system?
Consult with our team to design a workflow tailored for your institution.
End-to-End Flow
Seamless Enrollment Journey
Visualize the entire process in one place—from attracting prospects (Leads) to final registration and performance analytics.
1
Connect Channel
Integrate all marketing channels to attract prospective students and parents.
Facebook AdsGoogle AdsLINE OAWebsite
2
Capture Lead
Systematically collect prospect data without letting anything slip through the cracks.
Web FormsLanding PagesLive ChatChatbots
3
Assign Lead
Automatically distribute inquiries to the Admission team based on predefined criteria.
Lead RoutingAutomated TasksNotifications
4
Sales & Deal Log
Track follow-ups, calls, emails, and LINE chats directly on a unified prospect timeline.
Call TrackingEmail LoggingDeal Pipeline
5
Close Deal
Convert prospects into new students (Enrollment) while securely storing admission records.
Interview StagesOffer LettersPayment Tracking
6
Monitor & Report
Empower executives with real-time dashboards to analyze campaign efficiency and admissions.
Marketing ROIEnrollment ForecastTeam Performance
Practical Use Cases
Designed for Education Workflows
HubSpot is flexible enough to cater to international schools, universities, or tutoring academies. Here are practical use cases that deliver clear results.
Open House & Event Management
Manage full-cycle Open House campaigns—from creating web registration forms and sending QR code confirmations via email, to tracking the enrollment conversion rate of attendees (ROI Tracking).
Reduce admin workload in list verification
Automated post-event follow-ups
LINE OA + Connectio for Parents
Parents heavily rely on LINE. We integrate LINE OA 100% into HubSpot. The Admission team can reply to chats and update application statuses from a single screen without switching apps.
Chat history remains even if staff turn over
Targeted broadcasts to specific parent segments
Admission Process Automation
When a student passes an exam, the system automatically sends a result notification and registration steps, while generating a task for the finance team to follow up on tuition—reducing human error.
Real-time internal team notifications
Drag-and-drop visual pipeline management
Student Helpdesk & Ticketing
Utilize Service Hub to build a centralized ticketing system for current students and parents (e.g., document requests, facility reporting) to significantly elevate satisfaction levels.
Centralized request hub; nothing gets lost
Measure response times (SLA tracking)
How We Deliver
Phased Implementation Plan
We understand school academic calendars. Our implementation process is designed to minimize disruption to your current operations, ensuring you are live before the next admission cycle.
Week 1-2
Discovery & Data Structure Mapping
Our consultants analyze your admission processes, define required properties (e.g., Grade Level, Academic Year, Parent Info), and conduct Data Cleansing for legacy data migration.
Week 3-4
Pipeline Setup & LINE Integration
Build the Enrollment Pipeline for simple drag-and-drop management. Integrate LINE OA via the Connectio app to seamlessly pull conversational data into HubSpot.
Week 5-6
Automation, SIS Sync & Dashboard
Configure automated email workflows, sync core data with your Student Information System (SIS), and build real-time dashboards for directors to monitor enrollment sources.
Week 7+
Team Training & Go-Live Support
Conduct practical workshops for Admission and Marketing teams, complete with localized manuals. The OurGreenfish team provides close support during the crucial launch period.
Testimonials
Feedback from Real Organizations
A glimpse into the success stories of educational institutions that trusted OurGreenfish to establish their HubSpot CRM foundation.
"Highly recommended partner."
"They are not just an IT vendor, but a true strategic partner. They guided us on how to map our complex admission process into HubSpot flawlessly. The ability to integrate with LINE has completely changed how our team communicates with parents. Great service and local support."
International School
HubSpot Verified Review
"Transforming complexity into efficiency."
"Our student data came from various campaigns: Open Houses, Summer Camps, and direct inquiries. OurGreenfish helped us structure the data so our Admission team can efficiently qualify leads, setting up automation that eliminated massive amounts of manual work."
We have extensive experience providing consultation and implementing systems for leading educational institutions across all levels.
International School of Bangkok
K-12 Education
Leading Private University
Higher Education
Top Academic Tutor Center
Tutoring Academy
Global Language Institute
Language School
Early Childhood Academy
Pre-School
Professional Training Center
Vocational
If your institution needs a system to boost enrollments and elevate communication with parents.
Common Questions
Frequently Asked Questions (FAQ)
Top inquiries from directors and admission teams before adopting HubSpot.
Absolutely! OurGreenfish provides a comprehensive Data Migration process to clean and map your historical data into HubSpot's structure. We can also establish API integrations with your existing Student Information System (SIS) to ensure bi-directional data syncing.
HubSpot is widely recognized as one of the most user-friendly CRMs available. Our primary goal during implementation is to "reduce manual data entry" by using Automation to log LINE chats and web forms automatically. Furthermore, we provide hands-on training workshops and manuals to ensure your team is confident from day one.
Yes, it does. We can create Multiple Pipelines to independently manage different admission rounds or academic programs. This allows you to customize interview stages, automation rules, and email notifications uniquely for each specific program.
HubSpot adheres to global enterprise security standards (SOC 2, GDPR) and offers built-in tools for PDPA compliance. This includes features like Cookie Consent banners, Opt-in management for marketing communications, and granular User Roles & Permissions to restrict access to sensitive student data.
Customer Review
Video Life Enricher Customer Review
Life Enricher transformed their business with HubSpot and expert guidance from Ourgreenfish. The system is easy to use, the team received full support every step of the way, improved efficiency, built stronger customer relationships, and achieved clear business results.
The adoption of Inbound Marketing has become a modern marketing strategy that many businesses are implementing to enhance their marketing processes. The Education sector has also started to show interest and integrate this strategy into their businesses. Inbound Marketing allows you to attract target audiences to your business and convert them into customers.
Ready to take your education marketing to the next level?
“Start smart with tools designed to attract, nurture, and retain your learners.”
By getting started today, you’ll be one step ahead of the competition. Let Ourgreenfish be your partner in building tailored CRM, inbound marketing, and automation systems — made specifically for education businesses
Let’s talk! Take your business to the next level with the right solutions.
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